{"id":16748,"date":"2024-11-06T08:55:20","date_gmt":"2024-11-06T16:55:20","guid":{"rendered":"https:\/\/www.scotthyoung.com\/blog\/?p=16748"},"modified":"2025-11-13T14:03:36","modified_gmt":"2025-11-13T22:03:36","slug":"productivity-opening-update","status":"publish","type":"post","link":"https:\/\/www.scotthyoung.com\/blog\/2024\/11\/06\/productivity-opening-update\/","title":{"rendered":"Productivity &#8211; Opening Update"},"content":{"rendered":"<p>Productivity is the second foundation in my <a href=\"https:\/\/www.scotthyoung.com\/blog\/myprojects\/foundations-project\/\">year-long project<\/a> (and <a href=\"https:\/\/join.ingeniumcourses.com\/foundations\/\">course<\/a>) to improve the universal elements essential to a good life.<\/p>\n<p>As I write this, today is the first day of my month-long productivity challenge, although you\u2019ll probably be reading this in the newsletter around a week later.<span id='easy-footnote-1-16748' class='easy-footnote-margin-adjust'><\/span><span class='easy-footnote'><a href='https:\/\/www.scotthyoung.com\/blog\/2024\/11\/06\/productivity-opening-update\/#easy-footnote-bottom-1-16748' title='And, as a reminder, my own progress through this project is about three months ahead of its publication, both to ensure my team can keep up with the various content we\u2019re publishing and so I can complete all of my research before writing lessons for the course.'><sup>1<\/sup><\/a><\/span> I didn\u2019t want to publish my month-end fitness update and my first-day productivity update back-to-back, even though that\u2019s how I\u2019m writing them. Here are some links in case you are interested in seeing my <a href=\"https:\/\/www.scotthyoung.com\/blog\/2024\/10\/01\/foundations-fitness-day-1\/\">plans<\/a>, <a href=\"https:\/\/www.scotthyoung.com\/blog\/2024\/10\/31\/fitness-month-end-update\/\">results<\/a> and <a href=\"https:\/\/www.scotthyoung.com\/blog\/2024\/10\/22\/what-i-learned-about-getting-in-shape-after-reading-13-books-this-month\/\">notes from books I read<\/a> during the first foundation.<\/p>\n<h2 class=\"wp-block-heading\">Why Be Productive?<\/h2>\n<p>It\u2019s a mistake to think of productivity as merely your ability to get things done at work. It\u2019s an even bigger mistake to think of productivity as the speed of getting work done.<\/p>\n<p>Instead, productivity is your capacity for doing the things you intend to do. That includes your work or studies\u2014but it also includes your household and personal responsibilities, hobbies and interests, relationships and more. Anything you intend to do that actually gets done counts toward your productivity.<\/p>\n<p>The mistake of focusing exclusively on work when we think about productivity is that it leads to a lopsided definition. Since only work output is being tracked, you can feel a kind of superficial sense of productivity simply by prioritizing work.<\/p>\n<p>It\u2019s even worse when we define productivity as the speed of work completed. This turns you into a widget cranker\u2014someone who churns out material without giving thought to quality, importance or impact.<\/p>\n<p>Taken broadly, however, productivity is an essential foundation. Having the capacity to do the things you intend to is a prerequisite for accomplishing any other goal.<\/p>\n<h2 class=\"wp-block-heading\">My Productivity Strengths and Weaknesses<\/h2>\n<p>Productivity has been a central theme in my writing for this blog for almost two decades. Thus, you might think it should be something I\u2019ve mastered, and I no longer need to think any more about it.<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img decoding=\"async\" src=\"https:\/\/www.scotthyoung.com\/blog\/wp-content\/uploads\/2021\/07\/1-todo-list.jpg\" alt=\"\" style=\"width:550px\"\/><\/figure>\n<\/div>\n<p>Unfortunately, foundations don\u2019t really work that way. We all need tune-ups to our foundations every once in awhile. I\u2019m no exception.<\/p>\n<p>When I reflect on my past productivity, some strengths emerge:<\/p>\n<ul class=\"wp-block-list\">\n<li><strong>I\u2019m pretty good at getting important, challenging, long-term projects done<\/strong>. I\u2019m self-motivated and good at sticking through intensive efforts, such as writing books or my full-time learning challenges.<\/li>\n<li><strong>I rarely drop the ball when it comes to work tasks<\/strong>. It\u2019s rare that I miss an important work email or forget to do a task that\u2019s important for my working life.<\/li>\n<li><strong>Most of the time, my working life is pretty low-stress<\/strong>. While my career has been punctuated with some more stressful periods, I generally don\u2019t operate in crisis mode, and the vast majority of my attention is on projects chosen for sustaining the long-term growth of my professional life rather than firefighting.<\/li>\n<\/ul>\n<p>But, in doing my review, I can also see some key weaknesses:<\/p>\n<ul class=\"wp-block-list\">\n<li><strong>I\u2019m bad at following through on low-priority errands, especially those that are not work-related<\/strong>. I delay dentist appointments and haircuts. I\u2019ve been meaning to get a new family doctor for years, but haven\u2019t done it. I let quick home-improvement projects, like hanging pictures or reorganizing drawers, linger for months without any decision about when to do them.<\/li>\n<li><strong>I haven\u2019t always been great at coordinating with my family over commitments<\/strong>. In my work, I have a system of calendars to automatically schedule appointments, to-do lists for my own work and tools for managing my staff. But I still need to check in frequently to confirm kids\u2019 birthday parties or other non-work events scheduled by my wife.<\/li>\n<li><strong>Additionally, there have been a number of more substantial home-improvement projects that linger<\/strong>, in part, because we haven\u2019t assigned responsibility and priorities, preferring the, \u201coh yeah, we should probably get that fixed,\u201d approach to dealing with household issues.<\/li>\n<\/ul>\n<p>In short, while I\u2019m good at focusing on the big stuff, particularly at work, tasks at the periphery or at home have often been less well organized.<\/p>\n<h2 class=\"wp-block-heading\">Refurbishing My Productivity Systems<\/h2>\n<p>My plan for this month has two parts:<\/p>\n<ul class=\"wp-block-list\">\n<li>Make sure all tasks, commitments and ideas\u2014no matter how peripheral\u2014are recorded.<\/li>\n<li>Make sure those tasks are regularly reviewed.<\/li>\n<\/ul>\n<p>I started by doing a full audit of my existing productivity systems. Some of them were falling apart\u2014represented by lists full of outdated tasks I had either completed or decided not to do.<\/p>\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img decoding=\"async\" src=\"https:\/\/www.scotthyoung.com\/blog\/wp-content\/uploads\/2019\/01\/infinite-to-do-list.png\" alt=\"\" style=\"width:793px;height:auto\"\/><\/figure>\n<\/div>\n<p>I think this reviewing problem is the weak link in the chain for household tasks. I\u2019m often tired after working all day or busy with my kids, so I don\u2019t even check to see what tasks need to be done. This is in contrast to my working life, where I\u2019m frequently reviewing my outstanding to-do items and calendar.<\/p>\n<p>In doing this audit, it became apparent that many of the tasks holding me up were ones I had recorded, but I had created too many lists, and the tasks were buried in lists I don\u2019t review often.<\/p>\n<p>The second weakness has to do with family responsibilities. I decided to separate these from my main to-do lists and make sure these are shared with my wife, with any bigger project clearly assigned to one of us. Additionally, I\u2019ll set up a shared calendar so my wife can directly add family commitments or her appointments that require me to be with the kids, so there\u2019s no additional step of me replicating these events on my personal calendar.<\/p>\n<p>Finally, I decided to shift my overall list structure to be closer to David Allen\u2019s <a href=\"https:\/\/www.amazon.com\/Getting-Things-Done-Stress-free-Productivity\/dp\/0349408947\/ref=sr_1_1?keywords=getting+things+done&amp;qid=1656002688&amp;sprefix=getting+things%2Caps%2C155&amp;sr=8-1\">GTD<\/a>-centric setup of inbox\/projects\/next actions\/someday lists, rather than my more ad-hoc system which allowed peripheral tasks to get shuttled into rarely-reviewed lists.<\/p>\n<h2 class=\"wp-block-heading\">My Plan for the Month<\/h2>\n<p>All of this reorganization took me only a couple of hours. So, unlike the previous month\u2019s keystone habit which necessitated an ongoing daily commitment of time and energy, this month\u2019s scheduled time is essentially complete.<\/p>\n<p>However, I think it\u2019s a mistake to set up a new system and then, because the major work is finished, skip ahead to a new priority. I want to spend the next month being highly sensitive to what kinds of friction and difficulties I notice from the current setup. These kinds of systems usually degrade not by being totally unusable, but by being ever-so-slightly inconvenient or untrustworthy so that they end up falling into disuse.<\/p>\n<p>Thus, in addition to reviewing each aspect of the system daily, I will be trying to implement small tweaks throughout the month that will make it more stable and useful in the long haul.<\/p>\n<h2 class=\"wp-block-heading\">Want to Improve Your Productivity Foundation This Month?<\/h2>\n<p>Although I\u2019m working on a lot of lessons for the students in the Foundations course, anyone reading this is free to join as well.<\/p>\n<p>This month\u2019s goal is to create a full-capture productivity system that will store and hold all the tasks, appointments, ideas and projects you\u2019re working on. Then, spend the month monitoring it. If you\u2019re unsure how to build such a system, David Allen\u2019s <a href=\"https:\/\/www.amazon.com\/Getting-Things-Done-Stress-free-Productivity\/dp\/0349408947\/ref=sr_1_1?keywords=getting+things+done&amp;qid=1656002688&amp;sprefix=getting+things%2Caps%2C155&amp;sr=8-1\">Getting Things Done<\/a> is perhaps the best book ever written on this topic, so I\u2019d recommend you start there.<\/p>\n<p>At the end of the month, I\u2019ll provide some reflections on how this month went, as well as share some notes from the books I read (and re-read) on the subject of productivity.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Productivity is the second foundation in my year-long project (and course) to improve the universal elements essential to a good life. As I write this, today is the first day of my month-long productivity challenge, although you\u2019ll probably be reading this in the newsletter around a week later. I didn\u2019t want to publish my month-end [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"om_disable_all_campaigns":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":"","_links_to":"","_links_to_target":""},"categories":[3],"tags":[],"class_list":{"0":"post-16748","1":"post","2":"type-post","3":"status-publish","4":"format-standard","6":"category-personal-development","7":"entry"},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Productivity - Opening Update - Scott H Young<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.scotthyoung.com\/blog\/2024\/11\/06\/productivity-opening-update\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Productivity - Opening Update - Scott H Young\" \/>\n<meta property=\"og:description\" content=\"Productivity is the second foundation in my year-long project (and course) to improve the universal elements essential to a good life. 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