{"id":681,"date":"2008-04-08T10:00:29","date_gmt":"2008-04-08T17:00:29","guid":{"rendered":"https:\/\/www.scotthyoung.com\/blog\/2008\/04\/08\/how-to-finish-your-work-one-bite-at-a-time\/"},"modified":"2020-09-18T02:14:01","modified_gmt":"2020-09-18T10:14:01","slug":"how-to-finish-your-work-one-bite-at-a-time","status":"publish","type":"post","link":"https:\/\/www.scotthyoung.com\/blog\/2008\/04\/08\/how-to-finish-your-work-one-bite-at-a-time\/","title":{"rendered":"How to Finish Your Work, One Bite at a Time"},"content":{"rendered":"<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/www.scotthyoung.com\/blog\/wp-content\/uploads\/2008\/04\/elephant.png\" alt=\"Elephant.png\"\/><\/figure>\n<p><em>\u201cHow do you eat an elephant? One bite at a time.\u201d<\/em><\/p>\n<p>If you\u2019ve ever run more than a few miles, you probably understand why you need to pace yourself. Runners that sprint at the start of a race will be exhausted far before they cross the finish line. The same principle applies when trying to get work done. One solution for pacing my work that I\u2019ve found incredibly effective is maintaining weekly\/daily to-do lists.<\/p>\n<h2 class=\"wp-block-heading\">Weekly\/Daily To-Do Lists<\/h2>\n<div class=\"inline-podcast\">\n<small>Listen to this article<\/small><br \/>\n<iframe loading=\"lazy\" width=\"100%\" height=\"20\" scrolling=\"no\" frameborder=\"no\" allow=\"autoplay\" src=\"https:\/\/w.soundcloud.com\/player\/?url=https%3A\/\/api.soundcloud.com\/tracks\/891041869&#038;color=%23219895&#038;inverse=false&#038;auto_play=false&#038;show_user=true\"><\/iframe><\/div>\n<p>The principle behind the WD To-Do List method is simple:<\/p>\n<ul class=\"wp-block-list\">\n<li>At the end of the week, write a list containing everything you want to get accomplished.<\/li>\n<li>At the end of the day, write a list containing what parts of that weekly list you want to be finished tomorrow.<\/li>\n<\/ul>\n<p>After you finish your daily list, you stop. Don\u2019t work on more projects or tasks. You have the rest of the day to relax. And after you finish the weekly list, you\u2019re done for the week. This means if you finish by Friday afternoon, you don\u2019t start work again until Monday morning.<\/p>\n<p>Although this technique might sound obvious (and it is), there are some key advantages using a WD system has over the typical, <em>Getting Things Done<\/em> approach of keeping Next Action or project lists.<\/p>\n<h2 class=\"wp-block-heading\">Why the Weekly\/Daily To-Do List System Rocks:<\/h2>\n<p>After using this method for several months, I\u2019ve found it beats the other systems in a few key places:<\/p>\n<h3 class=\"wp-block-heading\">1) A WD system manages your energy<strong>.<\/strong><\/h3>\n<p>The problem isn\u2019t running out of time, it\u2019s running out of energy. You may have 24 hours in the day, but many of those are taken away eating, sleeping and relaxing after a few hours of exhausting work. Any productivity system that doesn\u2019t take this into account is broken.<\/p>\n<p>A Weekly\/Daily system, instead, blocks out your work into manageable chunks. Instead of trying to complete everything each day, I just complete my daily list. The same is true for the entire week. With a WD system you get a maximum amount of work done, while leaving yourself time to relax and enjoy <a href=\"https:\/\/www.scotthyoung.com\/blog\/2008\/04\/03\/how-to-keep-productivity-from-making-you-a-robot\/\">selective unproductivity<\/a>.<\/p>\n<h3 class=\"wp-block-heading\">2) A WD system stops procrastination<\/h3>\n<p>Procrastination can happen when you see the mountain of work in front of you, and can\u2019t visualize an easy finish. By splitting up your to-do list into daily lists, your elephant-sized projects can become bite-sized tasks.<\/p>\n<h3 class=\"wp-block-heading\">3) A WD system makes you proactive<\/h3>\n<p>My system for a few years prior to implementing this method was to use a daily to-do list. Unfortunately, I found that this method made me lose sight of bigger tasks that weren\u2019t urgent. When you already have ten items on your to-do list, adding an eleventh for the day doesn\u2019t seem appealing.<\/p>\n<p>But when you\u2019re writing the weekly list, you\u2019re in a different frame of mind. With six days to finish everything (assuming you take a day off), it is easier to put in those important, but non-urgent tasks.<\/p>\n<h3 class=\"wp-block-heading\">4) A WD system keeps you from burning out<\/h3>\n<p>Earlier I wrote about how I accidentally <a href=\"https:\/\/www.scotthyoung.com\/blog\/2008\/04\/02\/20-tips-to-survive-when-you%e2%80%99ve-overloaded-your-schedule\/\">overloaded my schedule<\/a> last week. Using the Weekly\/Daily system kept me from burning out or feeling stressed, even though I was dealing with 2-3x the workload. By automatically dividing up my work into a weekly total and daily increments, I could focus on the next bite, instead of the entire elephant.<\/p>\n<h2 class=\"wp-block-heading\">How to Use a Weekly\/Daily To-Do List<\/h2>\n<p>The heading for this section might seem pretty self-explanatory. Write out your weekly list and your daily lists, finish them, repeat. But after using this approach for a few months, there are a few nuances you might want to consider.<\/p>\n<h2 class=\"wp-block-heading\">Focus on the Daily List<\/h2>\n<p>The point of the weekly list is to serve as the starting point for writing daily lists. After you\u2019ve broken off the chunk you want to handle tomorrow, the other tasks in the week shouldn\u2019t be on your mind. You can pretend they don\u2019t exist, as if the only tasks in the world were the ones tomorrow.<\/p>\n<p>This approach is an incredible stress-reliever. It\u2019s easy to worry about how you\u2019re going to finish everything. But when \u201ceverything\u201d becomes seven or eight tasks tomorrow, it becomes easier to manage.<\/p>\n<h2 class=\"wp-block-heading\">Don\u2019t Expand the Lists<\/h2>\n<p>If you finish your daily or weekly list earlier than you expected, you might be tempted to expand. Why not add a few extra activities, you have the time, <em>right<\/em>?<\/p>\n<p>This is a bad idea because it stops you from focusing on the daily list. As soon as you create the possibility for expansion, your \u201ceverything\u201d goes from being the tasks to finish tomorrow, back to your infinite to-do list. Stress and procrastination soon follow.<\/p>\n<p>Obviously, there will be times when you have to make adjustments. Last-minute tasks that need to be appended to your lists. But try to avoid expanding your lists just because you have free time.<\/p>\n<h2 class=\"wp-block-heading\">Take on a Monthly Review<\/h2>\n<p>One area the WD system ignores is a monthly list. There are some projects and activities that may be too large\/non-urgent that they might be skipped under the weekly list. Unfortunately, maintaining a monthly list is more effort than it is worth. It\u2019s hard to predict all the small tasks you\u2019ll need to accomplish a month ahead of time, so it stops becoming relevant to your weekly lists.<\/p>\n<p>Instead I like to do a regular monthly review. In that review, I\u2019ll pick out a few larger projects I want to finish that month. I can keep these in mind when I write my weekly lists.<\/p>\n<p>A Weekly\/Daily To-Do List isn\u2019t complicated. Life doesn\u2019t have to be complicated to work. Try using a WD system for a month. You can setup your lists with pencil and paper or go with my favorite tool, <a href=\"http:\/\/www.tadalist.com\/\">Ta-Da List<\/a>. What do you have to lose?<\/p>\n","protected":false},"excerpt":{"rendered":"<p>\u201cHow do you eat an elephant? One bite at a time.\u201d If you\u2019ve ever run more than a few miles, you probably understand why you need to pace yourself. Runners that sprint at the start of a race will be exhausted far before they cross the finish line. The same principle applies when trying to [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"om_disable_all_campaigns":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":"","_links_to":"","_links_to_target":""},"categories":[680],"tags":[32,38],"class_list":{"0":"post-681","1":"post","2":"type-post","3":"status-publish","4":"format-standard","6":"category-nc-productivity","7":"tag-organization","8":"tag-productivity","9":"entry"},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Finish Your Work, One Bite at a Time - Scott H Young<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.scotthyoung.com\/blog\/2008\/04\/08\/how-to-finish-your-work-one-bite-at-a-time\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Finish Your Work, One Bite at a Time - Scott H Young\" \/>\n<meta property=\"og:description\" content=\"\u201cHow do you eat an elephant? 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