{"id":840,"date":"2008-09-23T10:00:39","date_gmt":"2008-09-23T17:00:39","guid":{"rendered":"https:\/\/www.scotthyoung.com\/blog\/2008\/09\/23\/i-hate-99-of-all-productivity-gadgets\/"},"modified":"2018-04-03T08:27:01","modified_gmt":"2018-04-03T15:27:01","slug":"i-hate-99-of-all-productivity-gadgets","status":"publish","type":"post","link":"https:\/\/www.scotthyoung.com\/blog\/2008\/09\/23\/i-hate-99-of-all-productivity-gadgets\/","title":{"rendered":"I Hate 99% of All Productivity Gadgets"},"content":{"rendered":"<p><a href=\"http:\/\/flickr.com\/photos\/stinkypeter\/422279657\/\"><img decoding=\"async\" src=\"https:\/\/www.scotthyoung.com\/blog\/wp-content\/uploads\/2008\/09\/robot.png\" alt=\"Robot.png\" \/><\/a><\/p>\n<p>Almost all personal productivity software is unnecessary.\u00c2\u00a0 Instead of helping you get things done, most gadgets are just middle-men between you and your work.\u00c2\u00a0 Productivity is about simplicity, so to anyone that has just started, I recommend staying away from any technology more sophisticated than a mechanical pencil.<\/p>\n<h2>What\u2019s Wrong With Productivity Software?<\/h2>\n<p>Pencil and paper is an almost perfect interface.\u00c2\u00a0 It\u2019s easy to use, flexible and doesn\u2019t have any features you don\u2019t need.\u00c2\u00a0 Just using tools invented hundreds (or in the case of paper, thousands) of years ago, you can accomplish just about anything.\u00c2\u00a0 To-do lists, calendars, day-planners, brainstorming and goal-setting don\u2019t need a gadget.<\/p>\n<p>The problem with most software solutions is that they:<\/p>\n<ul>\n<li>\u00c2\u00a0\u00c2\u00a0 \u00c2\u00a0Take too long to learn.<\/li>\n<li>\u00c2\u00a0\u00c2\u00a0\u00c2\u00a0 Have way too many features.<\/li>\n<li>\u00c2\u00a0\u00c2\u00a0\u00c2\u00a0 Solve problems that most people don\u2019t have.<\/li>\n<\/ul>\n<p>The beauty of pencil and paper solutions is that they can be incredibly focused while being easy to use.\u00c2\u00a0 When I write a to-do list on a piece of paper, I only write what needs to be done.\u00c2\u00a0 If I need prioritization, I can add it.\u00c2\u00a0 If I need deadlines, I\u2019ll add those too.\u00c2\u00a0 But if I don\u2019t need these things, my paper stays uncluttered.<\/p>\n<p><em>Note: I&#8217;m focusing on personal productivity software.\u00c2\u00a0 I&#8217;m not going to go after CRM or other enterprise solutions for managing large teams and groups of employees.<\/em><\/p>\n<h2>\u00c2\u00a0Don\u2019t Switch to Software Unless You Have a Long Paper Trail&#8230;<\/h2>\n<p>I do use two software applications as part of keeping track of my life: <a href=\"http:\/\/www.tadalist.com\">Tadalist<\/a>, a bare-bones to-do list application and <a href=\"http:\/\/calendar.google.com\">Google Calendar<\/a>, an easy-to-use calendar.\u00c2\u00a0 Although I do use these two gadgets, I stuck with pencil and paper for a long time before making the switch.\u00c2\u00a0 The only reason I use these two applications is simply that they can store a much larger amount of information for a process that was already a habit on paper.<\/p>\n<p>Ninety-nine percent of the gadgets end up doing things you don\u2019t need.\u00c2\u00a0 Low-tech solutions are unbeatable when it comes to discreetly hiding away extra features.\u00c2\u00a0 But for every additional option or flexibility written into code, software becomes harder to use and less elegant.<\/p>\n<p>How do you find the 1% of software that does do a better job than paper?\u00c2\u00a0 I believe you won\u2019t know until your productivity system has become a habit.\u00c2\u00a0 Until you\u2019ve lived with a tool for several months, realizing the features you need and the features you don\u2019t, you won\u2019t be able to make a good pick.<\/p>\n<p>I used a binder to store my daily to-do list for about three years before I switched to Ta-Da list.\u00c2\u00a0 I also used a paper calendar for about a year before adopting Google\u2019s online fix.\u00c2\u00a0 Having a lot of experience with a paper tool gives you the experience to know what to look for if you decide to go to a gadget.<\/p>\n<h2>Be a Productivity Luddite<\/h2>\n<p>The Luddites were a group of textile workers who opposed the introduction of mechanical looms in the 1800&#8217;s.\u00c2\u00a0 Today, it\u2019s a term that refers to anyone who resists technological improvements.\u00c2\u00a0 I\u2019m not a Luddite in almost any way, but when it comes to keeping things simple and organized &#8211; low tech has it\u2019s advantages.<\/p>\n<p>Although you can selectively choose a gadget after months of using a paper tool, often the paper tool will simply work better.\u00c2\u00a0 When all you have is a hammer, every problem looks like a nail.\u00c2\u00a0 Similarly, when all you have is software design knowledge, every problem looks like it should be solved by a nice application with a GUI.<\/p>\n<p>I fully expect comments from people claiming that \u201ctool x\u201d or \u201ctool y\u201d is a great gadget and I should take back my nasty generalizations.\u00c2\u00a0 For some people this will be true, that a particular gadget perfectly suits their needs (as I\u2019ve found with my two).\u00c2\u00a0 But most won\u2019t, and unfortunately most software forces the user to conform to the gadget instead of the other way around.<\/p>\n<h2>Start With Paper<\/h2>\n<p>If you\u2019ve just started the process of designing your productivity system, stick with paper.\u00c2\u00a0 By going with a flexible tool that has almost every feature you need and none of the ones you don\u2019t, you remove another barrier to getting started.\u00c2\u00a0 Flashy doesn\u2019t mean effective, and just because a website gadget is cool, doesn\u2019t mean it is useful.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Almost all personal productivity software is unnecessary.\u00c2\u00a0 Instead of helping you get things done, most gadgets are just middle-men between you and your work.\u00c2\u00a0 Productivity is about simplicity, so to anyone that has just started, I recommend staying away from any technology more sophisticated than a mechanical pencil. What\u2019s Wrong With Productivity Software? 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